📤 How to Share OneDrive Files or Folders with Specific People

Use this method if you want to send a private sharing link to specific people or groups. It allows you to:

• Track who you've shared with

• Manage or revoke access later
  

🔐 Step-by-Step: Share with Specific People

1. Go to the OneDrive website
   Sign in using your Microsoft account or work/school account.

2. Select the file or folder
   Click the circle next to the item you want to share.

   

   Tip: You can select multiple items only if you're using a personal OneDrive account. Work/school accounts don't support this.

3. Click the Share icon  at the top of the page. 

🔧 Adjust Sharing Settings

4. In the Send link box, click “Anyone with the link can edit” (or similar text) to open link settings.

   

5. Under Who would you like this link to work for? choose:

   • Specific people – ✅ Best for secure sharing

   • (Other options like “Anyone,” “People in your organization,” or “People with existing access” may appear depending on admin settings.)

6. Set Permissions:

   • Allow editing – Let users modify files (default: ON)

   • Block download – Prevent downloads (only if editing is off)

   • Set expiration date – Automatically disable link after a date

   • Set password – Require a password for access

   • Open in review mode only – Word files only: allows comments/suggestions only

7. Click Apply once all settings are configured.

👥 Send the Link to Specific People

8. In the field labeled “Name, group or email”, type the people you want to share with.

   ✏️ Click the pencil icon beside their name to choose:

   • Can edit

   • Can view

   • Can review (Word docs only)

9. (Optional) Add a personal message in the box below the names.

10. Click Send to email the link directly.
    Or click Outlook to open a new message in Outlook with the sharing link already inserted.

📝 Additional Notes

• You can remove or manage access later by selecting the file/folder → Share → Manage Access.

• Your organization may restrict some sharing options (e.g., disabling public links).

• If Family Safety is enabled, you may only share with approved contacts.

• Be mindful of copyright laws when sharing content.